Privacy Policy

Privacy Policy

Stoneleaf Search Ltd have a firm commitment to the privacy and security of our users. We have therefore developed the following policy which details the different types of information collected and your rights regarding how your data is utilised and processed.

What information is collected and how is it used?

  • Your personal information including the following is held and utilised:

  • Curriculum Vitae (CV) and information contained within. 

  •  Contact information including phone number, e-mail address and home address

  • Salary details and notice period

  • Employment and Education history 

How do we collect your data?

You provide us with the majority of the data we collect through direct interaction with us. We also collect data when you:

  • Apply or submit your CV online via our website, any other 3rd party websites or job boards.

  • Voluntarily register to receive a newsletter or take part in a customer survey 

  • Use or view our website via your browsers cookies

How will we use your data? 

  • We use your data to provide recruitment services. We require a certain level of data in order to accurately match candidates with vacancies and organisations that we are working on or with.

  • We use your data to make contact with in order to discuss relevant career opportunities with you. 

Legal basis for processing your data

Our legal basis for processing your data is our legitimate business interest which is outlines below:

Stoneleaf Search Ltd are a specialist recruitment consultancy. Our core activity is the sourcing and placement of individuals (candidates) into job vacancies at one of our client organisations. In order to match candidates with the most relevant vacancies, contact them to discuss vacancies and manage the recruitment process, we must store relevant personal data. 

Any individual who applies for a role, sends a CV or engages with us regarding a recruitment process must have a reasonable expectation that we will need to utilise relevant data in order to execute our business effectively

Who do we share your data with?

  • All personal data is stored using an Applicant Tracking System software (ATS). 

  •  Your data might be digitally transferred and stored outside the EEA. Some of our clients are based outside of the EEA and servers or data centres may also be based outside the EEA. 

  •  We may share your data with selected clients in order for them to ascertain suitability for a role or requirement. We would only ever do this with your express permission to do so. Your CV is never shared without your consent. 

  •  If Stoneleaf Search Ltd is acquired by a third party, the personal data held by the organisation will be transferred as part of the transaction. 

  •  We may also share your data if obliged to do so by law. 

 How long do we keep your data?

 We will store your data for as long as it reasonably required. If there has been no contact between you and our organisation for 5 years, your data will be deleted. We will then not be able to contact you about job opportunities however you are welcome to re-establish contact with us at any point. 

What are your data protection rights?

We would like to ensure that you are fully aware of your data protection rights. You are entitled to the following: 

  • The right to access – You have the right to request copies of your personal data. We will provide this free of charge however we reserve the right to apply a fee for repeated, unfounded or frivolous requests. 

  •  The right to rectification –You have the right to request that we correct or complete any information that you believe is in-accurate or incomplete. 

  •  The right to erasure –You have the right to request that we erase your personal data, under certain conditions.

  •  The right to restrict processing – You have the right to object to our processing of your personal data under certain conditions.

  •  The right to data portability – You have the right to request that we transfer the data we have collected to another organisation or directly to you, under certain conditions.  

 *Please note that by erasing or removing data, we will be unable to match or contact you regarding potential career opportunities. 

If you make a request to exercise one or more of your rights above, we have one month to respond to you. Please contact us at our e-mail: privacy@stoneleafsearch.com. 

Cookies 

What are cookies?

Cookies are text files placed on your computer to collect standard internet log and visitor behaviour information. When you visit our websites, we might collect information from you automatically using cookies or similar technology. 

For further information, visit www.allaboutcookies.org

How do we use cookies?

Our Company uses cookies in a range of ways to improve your experience on our website including: 

  • Understanding how you use our website

  • Optimizing the usability of our website and logging information such as which pages are visited most frequently and for how long. 

What type of cookies do we use?

  • Functional and Required Cookies – Our website uses some cookies which allow users to navigate and utilise key features on the site. 

  • Analytics & Performance Cookies – We use analytics and performance cookies to collect information on how visitors interact with our site.This includes information such as traffic sources and unique visitors.

  • Google Analytics – We also utilise Google Analytics to view further information about how users our website and to help us optimise the user experience.

How to manage cookies?

You can set your browser not to accept cookies and the above website tells you how to remove cookies from your browser. In some cases, certain features of our website may not function correctly as a result. 

Changes to this policy

Our Company keeps this privacy policy under regular review and any changes to this policy will be posted on this page. 

How to contact us

 If you have any questions about our Company’s privacy policy or if you would like to exercise one of your rights listed above, please contact us using the following e-mail address: Privacy@stoneleafsearch.com

How to contact the appropriate authority

Should you wish to report a complaint, you may contact the Information Commissioner’s Office (ICO) using the details below. Howeve, we are fully committed to rectifying any issues you might have in a satisfactory manner and would if appreciate you if you make contact with us directly prior to formally contacting the ICO. 

Phone: 0303 123 1113